Contact form information

Contact form information pursuant to art. 13 EU Regulation 2016/679

 

Reference standards:

– EU regulation no. 679 of 27 April 2016 concerning the protection of individuals with regard to the processing of personal data, as well as the free circulation of personal data (hereinafter “EU Regulation”)

– Legislative Decree n. 196 of 30 June 2003 (hereinafter the “Privacy Code”), as amended by Legislative Decree no. 101 of 10 August 2018

– Guidelines on promotional activities and the fight against spam “of 4 July 2013 (hereinafter” Guidelines of the Authority for the Protection of Personal Data “)

 

Var Group S.p.A. (hereinafter also “the Company”), a joint-stock company belonging to the SeSa S.p.A. entrepreneurial group, with registered office in via Piovola 138, Empoli (FI), VAT no. 03301640482, wishes to inform users about the methods and conditions applied by the Company to the processing operations carried out on personal data.
In particular, the information is provided in relation to personal data provided by users by completing the “contact form” on the Company’s website.
The Company acts as “Data Controller”, meaning “the natural or legal person, public authority, service or other body which, individually or together with others, determines the purposes and means of the processing of personal data “.
Specifically, the processing of personal data may be carried out by persons specifically authorized to carry out processing operations on the personal data of users and, for this purpose, duly instructed by the Company.
In application of the legislation on the processing of personal data, users who consult and use the Company’s website assume the quality of “interested parties”, by which we mean the natural persons to whom the personal data being processed refer.

  1. Purpose and legal basis of the processing of personal data

    The personal data processed by the Company are provided directly by users, by filling in the appropriate contact form, in order to request information or receive assistance. In this case, the processing is based on the execution of specific requests and the fulfillment of pre-contractual measures; therefore, the express consent of users is not required.
    Based on the specific and optional consent provided by users, personal data may be processed by the Company in order to send commercial and promotional communications relating to the Company’s own services and products, as well as information messages relating to the Company’s institutional activities.
    Furthermore, on the basis of the specific and optional consent provided by users, personal data may be disclosed to companies belonging to the Var Group SpA business group, in order to allow the latter to transmit commercial and promotional communications relating to services and products of their own. aforementioned companies, as well as information messages relating to the institutional activities of the companies themselves.
    Finally, on the basis of the specific and optional consent provided by users, personal data may be disclosed to third-party companies belonging to the product categories ATECO J62, J63 and M70 regarding IT products and services and business consultancy.
    It should be noted that users can revoke, at any time, the consent already given to the processing of personal data; the withdrawal of consent does not affect the lawfulness of the processing carried out before the withdrawal itself.
    It is possible to revoke the consent already given to the Company by writing to the following email address: privacy@vargroup.it

  2. Methods and duration of the processing of personal data

    The processing of users’ personal data is carried out by company personnel specifically authorized by the Company; to this end, these subjects are identified and instructed in writing.
    The processing can be carried out through the use of IT, telematic or even paper tools and supports in compliance with the provisions aimed at guaranteeing the security and confidentiality of personal data, as well as, among other things, the accuracy, updating and relevance of personal data with respect to the declared purposes.
    The personal data collected will be stored in electronic and / or paper archives present at the Company’s registered office or operational headquarters.
    The retention of personal data provided by users will take place in a form that allows their identification for a period of time not exceeding that necessary for the pursuit of the purposes, as identified in point 1 of this information, for which the same data are collected and treated.
    In any case, the determination of the retention period takes place in compliance with the terms permitted by applicable laws.
    In relation to the purposes of marketing and commercial promotion, in case of manifestation of the optional consents requested, the personal data collected will be kept for the time strictly necessary for the management of the purposes indicated above according to criteria based on compliance with current regulations and correctness as well as balancing between the legitimate interest of the Company and the rights and freedoms of users. Consequently, in the absence of specific rules that provide for different storage times, the Company will take care to use personal data for the aforementioned marketing and commercial promotion purposes for an appropriate time.
    In any case, the Company will take every care to avoid the use of personal data indefinitely, proceeding periodically to adequately verify the effective persistence of the interest of users in having the processing carried out for marketing and commercial promotion purposes.

  3. Nature of the provision of personal data

    The provision of personal data is optional but necessary in order to respond to requests for information or assistance made by users.
    In particular, failure to fill in the fields in the contact form prevents requests for information or assistance from being sent to the Company.
    In this case, the consent to the processing of personal data is “obligatory” as it is instrumental in order to obtain feedback on requests for information or assistance made to the Company.
    In all other cases referred to in point 1 of this information, the processing is based on the granting of specific and optional consent; as already specified, the consent is always revocable.

  4. Recipients of personal data

    Users’ personal data may be disclosed, in Italy or abroad, within the territory of the European Union (EU) or the European Economic Area (EEA), in fulfillment of a legal, regulatory or regulatory obligation. community; in particular, personal data may be disclosed to public authorities and public administrations for the performance of institutional functions.
    Furthermore, without the user’s consent, personal data may be disclosed to companies belonging to the Var Group S.p.A. for the sole purpose of responding to requests for information or assistance addressed to the Company.
    Subject to specific and optional consent provided by users, personal data may be disclosed to companies belonging to the Var Group SpA business group, in order to allow the latter to transmit commercial and promotional communications relating to services and products of the aforementioned companies, as well as information messages relating to the institutional activities of the companies themselves.
    Finally, with the specific and optional consent provided by users, personal data may be disclosed to third-party companies belonging to the product categories ATECO J62, J63 and M70 regarding IT products and services and business consultancy.
    Personal data will not be transferred outside the territory of the European Union (EU) or the European Economic Area (EEA).
    Personal data will not be disseminated and therefore will not be disclosed to the public or to an indefinite number of subjects.

  5. Rights pursuant to art. 15, 16, 17, 18, 20 and 21 of EU Regulation 2016/679

    Users, as interested parties, will be able to exercise the rights of access to personal data provided for by art. 15 of the EU Regulation and the rights provided for by art. 16, 17, 18, 20 and 21 of the same Regulation regarding the rectification, cancellation, limitation of the processing of personal data, data portability, where applicable and opposition to the processing of personal data.
    The aforementioned rights can be exercised by writing to the following address: privacy@vargroup.it If the Company does not provide feedback within the timeframe provided for by the law or the response to the exercise of the rights is not suitable, users can lodge a complaint with the Data Protection Authority. Personal.
    Here are the coordinates:
    Guarantor for the Protection of Personal Data
    Piazza di Monte Citorio n. 121 – 00186 Rome
    Fax: (+39) 06.69677.3785
    Telephone switchboard: (+39) 06.69677.1
    Email: garante@gpdp.it

  6. Responsible for the protection of personal data

    It should be noted that SeSa S.p.A., a company that acts as a holding company within the SeSa S.p.A. business group to which Var Group S.p.A. belongs, has appointed, after evaluating the specialist knowledge of the provisions on the protection of personal data, the Head of Personal Data Protection. The Personal Data Protection Officer monitors compliance with the legislation on the processing of personal data and provides the necessary advice.
    In addition, where necessary, the Personal Data Protection Officer cooperates with the Authority for the Protection of Personal Data.
    Below is the indication of the Personal Data Protection Officer and related contact details:
    Privamente S.r.l.
    Email: dpo@sesa.it


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